Billing Guidlines - Vacations / Cancellations

GMA believes in being upfront and honest about our billing guidelines and we offer many program options and discounts. ​​​ If you are willing to commit to a 12 month or longer financed program you will save more, however you are still responsible to complete your chosen program or follow required cancellation procedures.   Our staff explain all this at registration and we also have posted it here online so any future family members can review.  
 
All members are family at our school , so must follow industry standard to maintain top instruction and years of service to our current and future members.  Also our  policies help maintain a professionally run school and helps keep lower tuition rate for all members.  Our tuition rates do not increase on current members and as we can all see things are not getting less expensive.  So we must operate  our school as a professional academy.  We have many tuition options from paid in full to financed monthly payments.

  • GMA  does not offer refunds on discounted programs or paid in full discounted programs
 
  • There is no extensions or refunds on our 3 Month Trial Program, since it is a trial program.
  • GMA offers several program 3 & 6 Month Short Term, 12 & 36 Discounted Long Term Contracts & Non-Discounted Month To Month - programs. You are still responsible to pay for the program you signed ups for.
  • If for any reason you want to cancel a financed 12/24/36 month program a 30 day written notice must be given - there will be a $100 cancellation fee plus 40% of the remaining balance due on the contract must be paid to cancel.
  • GMA does not give refunds or adjustments or refunds on any time missed.
  • Any missed classes must be made up during the month classes were missed in.
  • You are responsible to pay your tuition whether you attend classes or not.
  • As a courtesy, GMA will extend a maximum of one month class credit for vacation time with prior written notification.  However you must pay your monthly tuition payments on time - credit will be given at the end of your contract with a one month class time credit on your new program.
  • Courtesy Class time extensions are offered for students that are registered in basic 12 -24-36 month program.
  • GMA may offer you extended Class Credit Time in certain circumstances.
  • GMA will extend a maximum of  2 months for medical injuries with a certified physician letter.
 
  • GMA does not give class time extensions for other sport activities. (Unless Pre Approved at Sign Up)
  • If you lose you job or fall on hard times and still want to train please contact the office so we can get you back on track and assist you.  If you jusy want to quit then you need to follow cancellation procedures.
  • If you move over a 15 mile radius ( from your original address further from the acdemy) you may cancel if you give a 30 day written notice and you are current on your tuition and pay a $100 cancellation fee.  ( Proof is required - New Licence - Electric Bill )
  • If you need to cancel for disability reason ( non pre-existing issues)  You may cancel if you give a 30 day written notice and you are current on your tuition and pay a $100 cancellation fee. You must also have a certified physician letter or SSD disabilty letter.
  • If you your account goes 30-60 day delinquent it will forwarded to collections so please close you account in a timley manner
After School Care Alternative - Registration

After School Care Alternative - Registration

Dear Future ASP Parents,

GMA Gallatin parents and children love our program. The tuition value can't be beat for all of the benefits a child gains in our program.  Once you register and pay the $175.00 registration/ start up fee, we will enroll you in our system. The registration fee includes the first week plus registration. (Once the form is completed you will be redirected to PayPal to complete your payment.)

* Limited Space - No Refunds 

Our ASP GMS director will call you to schedule a private meeting. It is important to make your scheduled appointment, as there is limited space. The director will give you all the needed paperwork at the meeting so you can complete the ASP registration. You are not registered until the packet is completed at the school.  

Appointment times 3:30pm to 5:30pm

Please tell us more about your child in our Leave a Comment Sections.  

Thank You

GMA Office - 615-989-7945 - Ext 5

 

GMA-ASP Policy:

To hold your position on weeks off from school, summer breaks, fall breaks and holidays, there is a weekly $30 maintenance fee to hold your position. As an added benefit, the maintenance fee also includes weekly martial arts training classes during the off seasons and seasonal breaks. Please note: We do not prorate short school weeks, inclement weather-closed days or sick personal days. You must call the school before 1pm if your child is not attending or does not need to be picked up on a specific day.  If a driver has to wait or have a teacher search for a child, there is a $10 no-call fee. GMA also offers Summer camps and  Fall / Spring camps if there is enough interest.  

Items to bring to the registration meeting:

Bring Your Insurance Card
Drivers License  or Government ID Card
School Information ( Teachers Name)

Thank you for submitting your application. Our director will call you within 2 business days to schedule an in-house meeting, Please make sure your mail box is not full.